How Foss Helps You Manage Your Fleet - Over Each Vehicle’s Lifecycle

May 19, 2020

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Written by Hussain Dhanani
May 19, 2020 / 7 minute read
Blog Topic: Manage My Fleet

In today’s blog, we’ll share seven key areas in which we help our clients manage their fleet vehicles—from acquisition to resale, including every detail in between.

If you’re thinking about working with us for the first time, or upgrading your current services, this article will give you a good look at what’s available.

So let’s dive in!

Read this case study to learn how we saved an Alberta energy company $40,000 a  year>>


1. Helping you acquire vehicles through leasing or purchasing

You know you need vehicles, but should you lease or buy? What about the different kinds of leases? (Yes, there are more than one.) 

Because every business is different, we have a variety of options for leasing and purchasing. We’re here to help you explore your needs—and analyze which option gives you the most value for your specific requirements. 

If you choose to lease, we provide the best option for your needs

If you’ve decided to lease, should you go with an open-end or closed-end solution? It depends on several factors—flexibility, value, length of service life—and we can work with you to decide which will best suit your business. 

What about leasing for short-term uses? 

We’ve developed the only short-term fleet leasing solution in Canada—Flex—for fleets who don’t need long-term leases for certain vehicles. 

If you need a fit-for-purpose vehicle for one to 24 months—with the ability to cancel the contract with a month’s notice—it’s a great choice. Learn more about Flex here.

We take care of end-of-lease replacement planning

At Foss, we manage your leases for you, whether your fleet numbers in the tens or the hundreds. 

Four-to-five months before a vehicle’s lease is about to expire, we’ll reach out to you to help manage its sale and replacement, without downtime, and at the best possible selling and acquisition prices. 


If you choose to purchase, we get the vehicles you need at a lower cost

If your business model and budgets make purchasing your vehicles cost-effective, we can help. Our relationships with dealers and manufacturers give us the inside track on factory-ordered vehicles. 

  • We maximize your total cost of ownership budget
  • We order the precise features you need (and none that you don’t!) 
  • We arrange the delivery dates that meet your business needs
  • You get visibility of your order status, from inception through to dealer delivery

We’ll consult with you to select the features and extras your fleet requires, whether it’s factory or after-market upfitting, specific tires, and so on. 

We also provide consulting on new vehicle technologies such as electric vehicles, to help you slowly introduce them into your fleet if it makes sense.

We help maximize vehicle resale value 

When it comes time to sell or replace your vehicles, we consistently get top dollar for our customers’ vehicles at auction. We can provide guidance on:


2. Managing your fleet’s total cost of ownership 

For total cost of ownership management, our clients have the advantage of our Life Cycle Cost Analysis tool. It’s a smart tool that allows our fleet experts to help predict the life cycle costs for any vehicle—so you know what to expect before you add a vehicle to your fleet. 

Our Life Cycle Cost Analysis allows you to run “what if” scenarios, to compare various vehicles and usage, and keep your TCO to the minimum—including: 

  • months in service
  • mileage
  • lease rate
  • depreciation
  • depreciation term
  • fuel cost
  • highway vs. city driving habits
  • estimated acquisition cost increase

3. Simplifying admin work and saving you money on fuel and maintenance

Our One-Card solution helps make fleet management easier. With one charge card for fuel and maintenance, your drivers—and you—will be able to get the job done with less paperwork, better cost tracking, and improved security.

It’s quick and convenient for drivers:

  • Drivers can choose any vendor on our extensive network
  • Maintenance approvals are quick

It’s effective and cost-saving for managers:

  • One consolidated monthly invoice reduces bookkeeping
  • Preset purchase limits, suspicious-use warnings (and more features) reduce fraud and misuse  


Our digital Fleet Manager Portal gives managers an at-a-glance oversight of an entire fleet’s status, including:

  • Key facts on the entire fleet and driver inventory
  • Operating costs and lease payments per vehicle
  • Fuel transactions, including detailed fuel exception reports
  • Maintenance authorizations
  • Pending vehicle, fuel and maintenance transactions 
  • And much more

4. Keeping your drivers safe—and your insurance costs down

For fleet managers, driver safety is a top priority. Our driver safety programs are proven to reduce accidents—and insurance costs. 

One of our clients, with approximately 300 vehicles, added our task-specific driver training modules—and saw their annual accident rate drop from 25% to 19%. Their preventable accident rate fell from 30% to 16%.

We offer online training and behind-the-wheel training, and use in-car safety apps to monitor driver behaviour. 

  • Over 28 online modules (in English and French) address safe driving behaviours. 
  • RiskCoach evaluation auto-assigns the modules a driver needs, or they can be given individual remedial-training solutions.
  • Behind-the-wheel training puts a skilled trainer beside your driver for expert feedback. 
  • In-car apps monitor driving performance and score drivers on their behaviours— and managers can track their safety ranking and reward or correct behaviour.


5. Tracking your vehicles and driver behaviour 

With our technology partners, we can equip your fleet vehicles with telematics and GPS tracking technology. 

Telematics is an essential tool that allows you to truly know how drivers are behaving on the road, and how they’re handling your vehicles. It gives you real-time data about behaviour that you can address immediately. 

Telematics helps you identify each driver’s areas for improvement, and reward those who are driving well. It also helps reduce accidents, and prevent unnecessary wear and tear that would have developed as a result of poor and dangerous driving habits.

6. Helping guide your fleet policies 

Solid, clearly-written corporate policies are essential to minimize your liability and provide guidance for your drivers. We’re experts in fleet policies and can provide you with strategic guidance on what to include, and what processes to have in place. 

And when it comes to communicating the policy to drivers, our focus is on two-way communication. We ensure your drivers have the opportunity to ask questions and discuss the policy, so they completely understand what’s required of them. 


Image source: Wikimedia Commons

7. Handling fleet licensing, registration - and even road tolls  

We handle the licensing and registration for every one of your vehicles, across every  province—so you don’t have to worry about the various rules and regulations required in each jurisdiction. With our help , you’ll never miss a renewal deadline. 

And—in the Greater Toronto area, we’ll sort out your Highway 407 ETR invoices. The 407’s electronic billing system is known for incorrect and/or double invoices, but our system helps prevent this, and, if necessary, clears them up. 

The result? Your fleet can save thousands of dollars a year.


What makes Foss different?

At Foss, we’re proud to improve the profitability of thousands of fleets across Canada. What makes us different?

We’re flexible: We tailor our approach to each client, creating a personalized experience that suits your needs.

We’re human-centred: We understand the trust needed to bring on a fleet management partner to manage your vehicles. Our focus is on developing long-term, people-first relationships with our clients.

One of our clients at Tidewater Midstream in Calgary had this to say about working with us:  “They are relationship oriented people, and they’re always willing to improve to meet your needs.”

We understand your industry: We have deep expertise in a number of industries. We know what makes each industry unique, and we understand the trends, the problems and the kinds of issues that can arise.

Next Step:

Read our case study below to learn how we saved one of our clients $40,000 a year in administration costs. 

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Get the latest fleet management news


Case Study: How We Saved an Alberta Energy Company $40,000/year

View this case study to discover how we demonstrated ROI for Tidewater Midstream. No email required to access.

View Case Study

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