Fleet Cost Management: How to Save Money & Work Smarter

October 5, 2021

Get the latest fleet management news

Written by Grant Chitty
October 5, 2021 / 3 minute read
Blog Topic: Reduce My Costs

Are you looking to gain better control of your fleet costs?

In this blog, we’ll discuss how to save money by reducing your administrative costs and optimizing driver purchases. So, if you’re ready to improve your fleet cost management, let’s dive in!

Download our guide for details on how a fleet card allows you to closely track  and reduce your fuel and maintenance costs> >

How Much Are You Spending on Fleet Operating Costs?

It’s no secret that companies are under pressure to reduce costs in an effort to gain a competitive edge. Taking a good look at your administration costs can help you get closer to your goal.

Why is administration such an important area to focus on?

Because it’s likely you’re spending a huge amount of time collecting, recording, and reconciling fuel and maintenance purchase receipts. When you really think about it, how much money are these activities costing your business?

On top of that, managing your drivers’ purchases in this way makes it hard to catch unusual or opportunistic (aka fraudulent) spending activities quickly enough.

So what’s the solution?

A fleet card.

How to Reduce Fleet Costs With a Card System

A dedicated fleet card manages your costs for you, so all you have to do is review and sign off. Each vehicle is assigned a fleet card in which all purchases for the vehicle are made, whether that’s fuel, tires, windshield wipers or a new exhaust system.

Then, all of your fleet’s expenses, whether your fleet is 20 cars or 150 trucks, are consolidated into one manageable statement.

These invoices itemize all purchases and allocate every expense to a specific vehicle (or driver). In the end, you’ll only need to prepare one cheque for your entire fleet’s activity, saving you time and money.

So how can a fleet card help you better track driver purchases?

Whether you realize it or not, it’s extremely common for drivers to add extra purchases to their credit cards. For example, when filling up, extra items like snacks or cigarettes are often added to the bill. The Foss Fleet Management card ensures purchases are limited to fuel and pump island products - oil, washer fluid, etc.

And don’t forget about fuel fraud. Fuel fraud can happen when drivers purchase more fuel than their gas tank can hold, or when they purchase a different type of fuel than their vehicle uses. If this happens, they’re likely using the extra fuel for personal reasons.

A fleet card system flags these types of purchases as exceptions. You can see right away that something is “off ”, rather than spending hours pouring over receipts. This means you can also take action right away, so you don’t end up paying for things you haven’t agreed to.

(Related post: How Fleet Fuel Tracking Reduces Fuel Fraud)

Top Benefits of a Fleet Card System

So wondering if a fleet card is right for you? Here’s a summary of the key benefits:

  • Get all fuel and maintenance expenses in one monthly invoice
  • Save time by reducing paperwork
  • Keep better track of driver purchases
  • Reduce fuel fraud
  • Refuel vehicles at a variety of vendors

Final Thoughts

Reducing your fleet costs means taking a look at all aspects of your business. This includes administrative costs and how purchases are managed. A fleet card can help make your life easier by reducing your workload and helping you better track driver purchases. The result is a more efficient business, less wasted money, and a healthier bottom line.

Next Step

Want to learn more about how you can reduce fleet costs? Download Control Your Fuel and Maintenance Costs.

This guide goes into more detail on how a fuel and maintenance card works, and how it can lead to big savings for your business.

View all posts

Get the latest fleet management news


Control Your Fuel and Maintenance Costs

Discover how a fleet card allows you to closely track and reduce your fuel and maintenance costs, while spending less time on administration.

Download Guide

Subscribe and stay up to date