The protection of sensitive data and the prevention of security hacks are critical to maintaining the trust of customers and ensuring the smooth functioning of any organization. Your fleet's data, which includes everything from vehicle information to customer details, is at risk if this is not paid attention to.
Data breaches not only compromise your customer's trust but can also result in substantial financial losses and damage to your company's reputation. Fleet managers must be aware of the common security threats in fleet management, conduct regular risk assessments to identify potential vulnerabilities and address them.
In this blog post, we will delve into the importance of data, ways to enhance security and data protection, including what to watch out for.
Data: More Than Just Numbers
Your fleet generates an immense amount of data every day. This data is an asset and is valuable. Valuable enough for it to be a security risk. Safeguarding your data is essential to prevent fraudulent activities and unintentional sharing. Are appropriate measures taken to erase driver information when selling used fleet vehicles? Overlooking these precautions could potentially place your company's security in jeopardy.
Simultaneously, you can actively use this data to uncover patterns and behaviours that provide invaluable insights into your fleet's efficiency, fuel consumption, driver behaviour, and more.
Analyzing data can reveal areas of improvement, cost-saving opportunities, and trends that may have otherwise gone unnoticed. Foss works to analyze and flag numerous data points to find efficiencies, irregularities and potential risks,
CardArmour, a feature of our Fleet Card, integrates with the fleet management system to provide advanced protection. This analyzes and reports on cardholder details, transaction activities, and spending patterns to help you take better control of your security, vehicles, maintenance and fuel costs.
Mitigating Fuel Card Misuse
Fuel card misuse can drain fleet finances. Behaviour transaction analysis system employs advanced pattern recognition to swiftly identify anomalies, providing fleet managers with valuable insights to address potential fraudulent activities.
Identifying Errors and Exceptions
Errors and exceptions can go unnoticed in the fast-paced fleet management environment. Foss sends their customers exception reports automatically, typically within 24 - 48 hours of the transaction, to help fleet managers catch anomalies early. Make sure your fleet management company is helping you keep track of this promptly reporting irregularities and suspicious transactions that might indicate security breaches or compromised fuel cards. And you need to be vigilant too as the fleet manager.
Responding to Security Incidents
Despite preventive measures, security incidents may still occur. Develop a comprehensive incident response plan to minimize the impact of any security breach. Quick and efficient response can limit damage and protect fleet operations.
Read more here: To learn and understand Anti-Theft Advice: Car security for Commercial Fleet
Partnering for Success: Reputable Fleet Management Company
Security threats are ever-evolving, so it's essential to choose your partners wisely. A reputable fleet management company like Foss National Leasing isn't just a service provider—it's an essential part of your fleet's security and success.
Foss is the only fleet management company to be SOC 1 Type ll certified. This report is an independent assessment of internal controls in the areas of risk management, logical access, change management, data security, and data availability.
By partnering with us, you're not just outsourcing fleet management; you're entrusting your data and operations to experts who prioritize security.
Moreover, Foss offers an innovative and secure fuel card solution that goes beyond just convenience. It's a safeguard against potential financial setbacks, fraud, and misuse. This card doesn't just save you time at the pump; it saves you from potential headaches down the road.
Get to Know the Author
After having worked with Foss National Leasing part-time while attending Brock University, in 1995 Lori graduated and began her full-time fleet career at Foss.
Starting in Purchasing, moving to Client Services and then on to Operations, she has worked her way up alongside some great mentors and leaders, becoming a key member of the Management Team.
As Director of Card Operations, Lori is responsible for our suite of fuel and maintenance card products. Lori works in unison with the Technology and Business teams to continually improve the features of the card offerings. Some of the projects she was directly involved in include the development of our PIN technology and Fuel Exception Reporting – both of which were a Canadian first in our industry.
As a cancer survivor, Lori has a new lease on life and enjoys spending all of her spare time with her family and friends on the water, sitting around a campfire, and travelling.
Meet our team
